The library has several meeting rooms available for use by government, community, educational, nonprofit and civic groups. The rooms are available to use for these groups free of charge. Private or corporate groups may use the room for a fee of $30 per hour. Users are responsible for the care of the rooms, the promotion and staffing of events, food preparation and safety, setup, takedown, etc., and are strongly encouraged to book enough time to complete these activities. All events must be free of charge and open to the general public. Rooms are available on a first come, first served basis and can be booked by calling the library (850-342-0205). The room must be booked by an adult 18 years or older, with an operational phone number, who will be responsible for the event.
While the library will make an effort to accommodate bookings, there is no guarantee that rooms will be available at requested or regular times (e.g., “every Wednesday at 3 p.m.”). Rarely, a group may be moved or asked to reschedule due to a scheduling conflict. The library will not be able to accommodate groups that violate library policy; intend to use the library as a headquarters; require excessive or unusual duties of library staff; incur unusual costs (e.g., other than daily maintenance of the rooms); serve alcohol; or cause disruption of the regular use or purpose of library.
Library meeting rooms are limited public forums, which are government spaces dedicated to public expression within certain limits. Booking and use of the rooms does not reflect an endorsement of any organization or opinion by library administration or staff, Jefferson County or the State of Florida.
JCPL’s community room seats 50 people and is a great place for classes or larger events. The room has a large screen and projector, laptop and wifi access, podiums, and tables and chairs that can be assembled in a classroom, breakout group or theater setup. There is a counter available for serving food, a refrigerator, and separate access to the garden.
Small Meeting Room
The Small Meeting Room is perfect for your board meeting, conference call, meeting prep or other small event. The room seats 8 and includes a whiteboard, wifi access, and access to a refrigerator, microwave and sink.
Other Library Areas
Other areas of the library, such as the teen room or computer lab, may be available upon special request. Areas of the main library may be booked for activities such as tabling, voter registration, petitions, etc., as as long as they do not violate library behavior policies.